Online Booking & Management Software For UK Afterschool Clubs
When running a busy afterschoool club, you need a booking and management software to cover everything. Fortunately, iPAL gives providers a system to manage bookings, attendance, collections, and payments, all in one place.
Childcare Software Built For Afterschool Club Providers
After school clubs are not just childcare at a different time of day. Daily handover is rapid, collections are staggered, and bookings often mix fixed patterns with ad hoc add ons. iPAL is designed to manage those moving parts in one place, helping club leaders and school teams keep sessions predictable.
Instead of juggling inbox requests, and printed registers, iPAL centralises the information you need to run each session confidently, with clear visibility for managers and practical tools for staff on the ground.
Club Places & Session Rules
Controlled Capacity Without The Chaos
Session Management
Set up session types that reflect after school clubs, including standard club places, short notice add ons and specific day patterns.
Control Attendance
Apply capacity limits automatically so you don’t overbook when parents request last minute places.
Manage Bookings
Manage booking cut offs and change rules to reduce late requests that disrupt staffing and planning.
Manage Arrivals & Collections
A Clean Digital View Of Who Is On Site
Simple Records
Record attendance quickly, giving staff an instant view of which children are present and expected.
Collection Logs
Log collections in a structured way to reduce mistakes during busy pick up periods.
Late Pickup Monitoring
Track late pick ups consistently with a clear record of times and patterns.
Parent Communication
Less Back & Forth, More Clarity
Easy To Use
Give parents a simple online pathway to book sessions and understand what they have booked.
Simple Bookings & Tracking
Reduce confusion by keeping booking confirmations and payment status connected to each child’s attendance.
Reduced Admin
Support smoother admin by keeping key details in one platform rather than scattered across messages and paper forms.
Fees, Invoicing & Payment Visibility
Stop Chasing & Start Controlling Cashflow
Automatic Invoicing
Automatically generate invoices based on what has been booked, reducing manual calculations and errors.
Payment Tracking
Track what has been paid and what is outstanding in one dashboard, without cross checking spreadsheets.
Easy Online Payments
Support secure online payments to cut down cash handling and fragmented payment methods.
Real World
Afterschool Club Solutions
At CES, we understand that clubs regularly deal with the same set of problems: shifting attendance, last minute booking changes, unclear registers during collection, and time lost chasing payments. These issues don’t just add admin, they increase safeguarding risk and make staffing harder.
iPAL tackles those pain points by connecting bookings, attendance, billing and admin into one workflow. You gain a clear operational picture of each session, staff have the right information when it matters, and parents have a simpler way to book and pay without increasing your admin load.
Safe, Secure & Suitable For All Club Providers
We know that afterschool clubs operate under different structures, including school led provision, independent operators and wider childcare providers. That’s why iPAL is designed to support all three by keeping records consistent, secure and easy to retrieve.
Child and parent information is stored securely and handled responsibly, supporting GDPR aligned data protection. Registers, collection records and payment history are accessible when needed, helping reduce pressure when you need to evidence processes or review historic sessions.
Frequently Asked Questions
Thinking about booking a demo? We’ve listed some of the most common questions customers ask us.
What Types Of Clubs Is iPAL Suitable For?
iPAL is suitable for after school clubs operating on school sites, independently run clubs and clubs delivered as part of wider childcare provision. It works for clubs with fixed weekly patterns, flexible bookings or a mix of both, and scales easily if you manage multiple sessions or locations.
How Does iPAL Help With Last Minute Bookings?
iPAL is designed to handle the reality of after school clubs, where bookings often change at short notice. Capacity limits, booking cut offs and waiting lists help you stay in control, while parents can manage approved changes online without creating extra admin for staff.
Can iPAL Track Arrivals, Collections & Late Pick Ups?
Yes. iPAL provides clear digital registers that allow staff to record attendance, collections and late pick ups accurately. This supports safeguarding, reduces mistakes during busy handovers and gives managers clear records if patterns need reviewing.
Do Parents Use iPAL Directly?
Parents use iPAL to book sessions, view what they have booked and make secure online payments. This reduces emails and phone calls, keeps information consistent and gives parents clarity without increasing admin for club staff.
Is iPAL Secure & Compliant For Childcare & Club Use?
iPAL stores child and parent information securely and supports GDPR aligned data handling. Attendance records, safeguarding information and payment history are kept organised and accessible, helping clubs operate responsibly and confidently.
